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Finance Vacancy N.N. 10720595
Australian Electoral Commission Closing date: Monday, 12 March 2018
Job Title: Assistant Divisional Office Manager
Branch: Paterson
Section: Operations
Job Type: Ongoing, Full-time
Salary: $71,782 - $78,668
Location: East Maitland - NSW
Classification: APS Level 5
Agency Employment Act: PS Act 1999
Position No: N01120 | NP

Job Description


The AEC is seeking an innovative, motivated and resilient person with demonstrated experience to lead a team in an operational setting to deliver outcomes with immutable deadlines in a high pressure environment over sustained periods.

The Assistant Divisional Office Manager is responsible for the development and management of a small team of staff working in a Divisional office. The role is outlined as follows:

• Non-Election Period

In the non-election years, the focus is firmly on ensuring integrity and growth of the electoral roll, comprehensive election planning, delivery of protected action ballots and some fee-for-service elections and other related projects. Assistant Divisional Office Managers actively train and mentor their staff to ensure they are undertaking their work according to legislation, policy and procedure whilst also making a broader contribution to the review and refinement of AEC policies and procedures. In this period, work is done to ensure that the division is election ready.

• Election Period

When an election is announced, the workload for all divisional staff increases substantially for a period of 8-12 weeks. The Assistant Divisional Office Manager assumes the statutory role of Divisional Returning Officer and is responsible for managing delivery of the Federal Election in the electoral division. This is a large scale project involving pressure to complete work within short and immutable timeframes, public and media scrutiny and multiple logistical activities that are dependent on each other.

The AEC is committed to the APS values of being impartial, committed to service, accountable, respectful and ethical. They are core components of a positive culture, stewardship, high performance, and leadership.



Except in exceptional circumstances, AEC employees must be Australian citizens. Applicants are required to consent to undergo a character check prior to commencement.

About Australian Electoral Commission 

The Australian Electoral Commission is at the heart of Australian democracy. The AEC is responsible for conducting federal elections and referendums, maintaining the Commonwealth electoral roll and making sure the Australian public is informed about all electoral matters. Our goal is to see that all eligible Australians have a voice in our democracy.

Diversity makes our democracy strong and we believe it makes our organisation strong. We are committed to workplace diversity and actively encourage applications from people with disabilities, women and people with diverse linguistic and cultural backgrounds.

We recognise the richness of Aboriginal and Torres Strait Islander cultures and the unique knowledge Aboriginal and Torres Strait Islander employees bring to our workplace. We welcome and encourage applications from Aboriginal and Torres Strait Islanders.

The AEC is committed to political neutrality, so that all Australians have confidence in the fairness and integrity of our electoral system. A person who is, and is seen to be, active in political affairs, and intends to publicly carry on this activity, is therefore not eligible for employment with the AEC.

To Apply

Position Contact: Clare Conway, (02) 4927 2227
Agency Recruitment Site:
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware that;
.  the names of successful applicants may also be notified in all formats of the electronic Public Service Gazette
.  applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies
This notice is part of the electronic Public Service Gazette PS08-Fri - 16 Feb 2018 Published by Australian Public Service Commission.
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