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Finance Vacancy N.N. 10719779
Australian Electoral Commission Closing date: Tuesday, 13 February 2018
Job Title: Payroll and Financial Services Officer
Branch: Corporate Services Branch
Section: Financial Management
Job Type: Ongoing, Full-time
Salary: $64,360 - $70,528
Location: Canberra - ACT
Classification: APS Level 4
Agency Employment Act: PS Act 1999
Position No: 10136 | NP

Job Description


The Payroll and Financial Services Officer is required to undertake the day to day processing of financial and/or payroll transactions as well as answer financial and/or payroll queries from both internal and external stakeholders. This includes accounts payable, accounts receivable, travel, timesheets and other payroll related entitlements and allowances. The Payroll and Financial Services Officer will deliver high quality financial, travel and payroll services to the AEC.
This role reports to the Payroll and Financial Services Team Leader.

The Payroll and Financial Services officer will be required to perform the following duties:
1. Day to day payroll and accounts payable/receivable processing in accordance with strict deadlines.

2. Calculating entitlements for AEC staff, including commencements and cessations.

3. Interpreting and providing advice to staff on salaries and related entitlements, leave and general conditions of service in line with the AEC Enterprise Agreement and related legislation, policies and procedures.

4. Produce and maintain records associated with financial and payroll processing.

5. Interpreting and providing advice to staff on travel entitlements in line with related legislation, policy and procedures.

6. Interpreting and providing advice to staff on financial processing and payments in line with related legislation, policy and procedures.

7. Undertake general administrative duties associated with the provision of payroll and financial services to the AEC.

8. Work collaboratively with internal and external stakeholders.

9. Participate as a constructive team member to deliver ongoing improvements, quality of service and professional practices and standards.

10. Obtain subject matter expertise through ongoing development and learning opportunities.

11. Contribute to and implement improved operational practices, procedures and guidelines.

12. Contribute to election preparation and delivery activities in accordance with the election readiness framework, according to individual accountabilities and responsibilities.

13. Perform additional duties or assume responsibility of functions as directed by the Executive from time to time.

Additional responsibilities during an Electoral Event

• Support Programme and project areas where required



Except in exceptional circumstances, AEC employees must be Australian citizens. Applicants are required to consent to undergo a character check prior to commencement.

About Australian Electoral Commission 

The Australian Electoral Commission is at the heart of Australian democracy. The AEC is responsible for conducting federal elections and referendums, maintaining the Commonwealth electoral roll and making sure the Australian public is informed about all electoral matters. Our goal is to see that all eligible Australians have a voice in our democracy.

Diversity makes our democracy strong and we believe it makes our organisation strong. We are committed to workplace diversity and actively encourage applications from people with disabilities, women and people with diverse linguistic and cultural backgrounds.

We recognise the richness of Aboriginal and Torres Strait Islander cultures and the unique knowledge Aboriginal and Torres Strait Islander employees bring to our workplace. We welcome and encourage applications from Aboriginal and Torres Strait Islanders.

The AEC is committed to political neutrality, so that all Australians have confidence in the fairness and integrity of our electoral system. A person who is, and is seen to be, active in political affairs, and intends to publicly carry on this activity, is therefore not eligible for employment with the AEC.

To Apply

Position Contact: Megan Parle, (02) 6271 4565
Agency Recruitment Site:
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware that;
.  the names of successful applicants may also be notified in all formats of the electronic Public Service Gazette
.  applicants found suitable may be offered similar employment opportunities by other Australian Public Service agencies
This notice is part of the electronic Public Service Gazette PS05-Tue - 30 Jan 2018 Published by Australian Public Service Commission.
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