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Prime Minister and Cabinet Vacancy N.N. 10578270
Department of the Prime Minister and Cabinet Closing date: Sunday, 28 October 2012
Job Title: Executive Assistants
Division: Department Wide
Branch: Various
Section: Various
Job Type: Ongoing, Non-ongoing (Temporary), Full-time
Salary: $60,597 - $73,173
Location: Barton
Classification: APS Level 4, APS Level 5
Agency Employment Act: PS Act 1999
Position No: 2012/060 | Several Positions

Amendments to Notice since Publication

Please note that the closing date has been extended to 28 October 2012

Job Description


The Job

Executive Assistant positions within the Department of the Prime Minister and Cabinet are responsible for providing high level support to Senior Executive staff to enable them to support the Prime Minister and the Cabinet in the effective development and delivery of policy across the whole of government.

The positions include duties such as:
• diary management
• correspondence management
• secretariat and administrative support
• management of travel arrangements
• administrative coordination and liaison with corporate areas of the Department
• financial management support, such as credit card reconciliation; and
• research and assist in the preparation of correspondence.

Our Executive Assistants need to self-manage and maintain a high level of confidentiality, possess strong liaison and communication skills, provide a high standard of client service, deliver under pressure and work to tight deadlines.

PM&C has full time ongoing employment opportunities for Executive Assistants available across the Department and will use this process to fill future ongoing and non-ongoing vacancies for the next 12 months.

Specific Tasks

Provide high level administrative support to the Assistant Secretary/First Assistant Secretary, which includes but is not limited to:
• diary management to ensure all responsibilities are met;
• screening telephone calls and forwarding calls as appropriate;
• management and quality control of correspondence including using a tracking system for all documents (eg. emails, briefs, letters, appointments);
• credit card reconciliation;
• book travel as required;
• monitor and track slipstream items;
• maintain the Assistant Secretary’s/First Assistant Secretary’s office and surrounding area at a professional standard; and
• be first point of contact for visitors/meetings.


Applicants must be Australian Citizens and willing to undergo and maintain an Australian Government Security Clearance/


This is part of a rolling recruitment process. Executive Assistant positions at the APS 4 and 5 level will be advertised on a fortnightly basis for the next three months. The process will be used to establish merit pools for recruitment within the Department for the next 12 months.

Non-ongoing opportunity will be offered for a specified term

Non-ongoing positions may be offered for specified term for up to three years from the commencement date.

About Department of the Prime Minister and Cabinet 

The Department of the Prime Minister and Cabinet is committed to employment equity in the workplace and to the maintenance of a family friendly working environment. The diverse skills, cultural values and backgrounds of all staff are recognised and valued. The department aims to ensure that all applicants are treated fairly and that they have equal access to job opportunities. Applicants who are Aboriginal or Torres Strait Islanders, come from a diverse cultural or linguistics backgrounds or have a disability are encouraged to indicate this in their applications. Hearing or speech impaired applicants are invited to use the department's TTY number 02 6271 5610, in order to obtain selection documentation. Employment with the department is subject to completion of a security assessment. To be eligible for engagement, applicants must be Australian citizens.

To Apply

Position Contact: Recruitment Team, 02 6271 5133
Agency Recruitment Site:
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette.
This notice is part of the electronic Public Service Gazette PS28-Wed - 11 Jul 2012 Published by Australian Public Service Commission.
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