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Prime Minister and Cabinet Vacancy N.N. 10578270
Department of the Prime Minister and Cabinet Closing date: Sunday, 28 October 2012
Job Title: Executive Assistants
Division: Department Wide
Branch: Various
Section: Various
Job Type: Ongoing, Non-ongoing (Temporary), Full-time
Salary: $60,597 - $73,173
Location: Barton
Classification: APS Level 4, APS Level 5
Agency Employment Act: PS Act 1999
Position No: 2012/060 | Several Positions

Amendments to Notice since Publication

Please note that the closing date has been extended to 28 October 2012

Job Description


The Job

Executive Assistant positions within the Department of the Prime Minister and Cabinet are responsible for providing high level support to Senior Executive staff to enable them to support the Prime Minister and the Cabinet in the effective development and delivery of policy across the whole of government.

The positions include duties such as:
• diary management
• correspondence management
• secretariat and administrative support
• management of travel arrangements
• administrative coordination and liaison with corporate areas of the Department
• financial management support, such as credit card reconciliation; and
• research and assist in the preparation of correspondence.

Our Executive Assistants need to self-manage and maintain a high level of confidentiality, possess strong liaison and communication skills, provide a high standard of client service, deliver under pressure and work to tight deadlines.

PM&C has full time ongoing employment opportunities for Executive Assistants available across the Department and will use this process to fill future ongoing and non-ongoing vacancies for the next 12 months.

Specific Tasks

Provide high level administrative support to the Assistant Secretary/First Assistant Secretary, which includes but is not limited to:
• diary management to ensure all responsibilities are met;
• screening telephone calls and forwarding calls as appropriate;
• management and quality control of correspondence including using a tracking system for all documents (eg. emails, briefs, letters, appointments);
• credit card reconciliation;
• book travel as required;
• monitor and track slipstream items;
• maintain the Assistant Secretary’s/First Assistant Secretary’s office and surrounding area at a professional standard; and
• be first point of contact for visitors/meetings.


Applicants must be Australian Citizens and willing to undergo and maintain an Australian Government Security Clearance/


This is part of a rolling recruitment process. Executive Assistant positions at the APS 4 and 5 level will be advertised on a fortnightly basis for the next three months. The process will be used to establish merit pools for recruitment within the Department for the next 12 months.

Non-ongoing opportunity will be offered for a specified term

Non-ongoing positions may be offered for specified term for up to three years from the commencement date.

About Department of the Prime Minister and Cabinet 

Do you want to make a real contribution to the success of our country? The Department of the Prime Minister and Cabinet advises the Prime Minister on policies across the full range of government activities and the machinery of government, and ensures implementation of cabinet decisions. We work across many different government portfolios to ensure coherent strategies with mutually supportive policies and decisions based on a whole-of-government approach. We cover matters of particular importance to the Prime Minister, current government priorities, social and economic policies, Indigenous affairs and national security. Special offices currently work on counter-terrorism, Commonwealth-State reforms, deregulation, women’s policy, ‘ice’ and cyber security.

We are a motivated and professional team with a wide variety of qualifications and backgrounds. We welcome people with private-sector experience. We value people with ideas, the ability to present them persuasively, and the drive and skill to see them adopted. We take pride in our reputation for acting with integrity and discretion.

All applicants must be Australian citizens, and be prepared to undertake and pass a security clearance. Applicants who are Aboriginal and/or Torres Strait Islander, come from a diverse cultural or linguistic background or have a disability are encouraged apply. The Department aims to ensure that all applicants are treated fairly and that they have equal access to job opportunities. Hearing or speech impaired applicants are invited to use the National Relay Service by contacting 133 677, and requesting to be connected with our HR Help team on 02 6271 6000 in order to obtain selection documentation.

To Apply

Position Contact: Recruitment Team, 02 6271 5133
Agency Recruitment Site:
Applicants to vacancies notified in all formats of the electronic Public Service Gazette should be aware that the names of successful applicants will also be notified in all formats of the electronic Public Service Gazette.
This notice is part of the electronic Public Service Gazette PS28-Wed - 11 Jul 2012 Published by Australian Public Service Commission.
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